WB Knowledge Base - ZaK - Cash Closures

Attention, the first time you use this section, you may see the total movements since you started using your account, in that case you will have to perform a closure to update the balance to the actual values.

The Closures section allows hoteliers to manage the cash closure process, both for individual shifts and for the entire day. This function guarantees an accurate control of the movements carried out and helps to keep track of how much cash is present at the end of each work cycle.

↳ Useful link: ZaK > Finance > Closures

The closures page includes a new overview with the following summary items:

Daily cash balance: Shows today's cumulative profit compared to the previous day;
Last shift closure: Shows the cash balance of the last shift closure of the current day;
Last daily closure: Shows the cash balance of the last daily closure.

The list of cash closures functions as a historical record and not as an operational part of the program; the creation of a new cash closure brings up the operational window.

Shift Closure

The shift closure allows you to summarize all the operations carried out by a specific operator during their working hours.

During the process you can:

Create a shift closure, allowing the operator to report his balance before the daily closure.
Manually register any discrepancies between the expected and actual balance.

☞ Docs: ZaK - Payments

☞ Docs: ZaK - CashFlow

For each closure, ZaK provides what you should find in the cash register (expected amount), but asks you to enter the amount that is actually present (actual amount) and the amount you withdraw (amount withdrawn).

For each cash register closure, the system updates the records and generates a report with all the data and notes entered, which can be accessed for reference later.

Daily Closure

The daily closing consolidates all the transactions carried out during the entire working day in all the currencies the property works with, combining the various cash closures made that day.

To complete the procedure:

You can confirm the closing date;
Check the daily summary section, which shows:

Total income and expenses for the day;
Transactions divided by type of payment;
Any cash discrepancies to be corrected.

You can add any notes in case of anomalies or particular checks;

Finally, the daily closure is confirmed, which archives the data and prepares a detailed report for accounting.

Useful information

When a new daily closure is generated, the open cash movements disappear from the closures section and appear associated with the record of the closure.
Possibility to review: before confirming a closure, the system allows you to modify and verify every detail;
Closure history: every closure operation is saved and can be consulted at any time for financial analysis.